A Brief Overview : Sending Faxes By Email

A Brief Overview: Sending Faxes by Email

Many larger organizations continue to use fax, and as such, most people will have to send a fax at some point during the course of any given year. However, these often find that they cannot gain access to a fax machine. Fax machine are largely obsolete for most people. There is a solution, though; people have the option of sending faxes via their email account. Below, we are going to explain a bit more about the process, and provide you with a basic overview.

What are the Advantages of Sending Fax to Email?

There are several benefits of sending email to fax , or fax to email (it works in both directions). The main advantages include:

·         It is paperless. The fax is sent or received, or both, via electronic means, and so there is no need to print out the fax. 

·         There is no need to hold up the phone line, or to pay for a line that is dedicated to fax. In the past, businesses needed to have their own dedicated telephone line just for fax. This was relatively costly. Today, though, the email to fax services use the broadband lines, so there is no need for an additional line, nor to pay for each individual phone call. 

·         The process allows the sending and receiving of multiple faxes. In the past, we would have to wait for each fax to be sent before sending the next, and each fax could take between one minute and five minutes to actually send – there was a lot of wasted time. 

·         We are no longer tied down to the fax machine. Today, we can send and receive faxes wherever we have an internet connection. This means that we do not have to hunt around for a fax machine that we can use – which are rare nowadays, given that they have become largely obsolete.

As you can appreciate, these advantages are relatively advantageous, and most of them save money, which is another advantage. In fact, the cost of line rental and telephone calls are substantially reduced. Faxing was an incredibly expensive overhead in the businesses of yesteryear.

How to Send Fax to Email?

There are several ways of sending faxes via email, but the most common type, and the type that you are likely to encounter, uses a fax server that is networked to the internet. This server has the capacity to ‘translate’ the digital information of an email to the analogue information of a fax, and vice versa.

Either the fax server can be located within your own network, or it can belong to a specialist internet fax provider. For the latter, you simply register an account and follow their straightforward instructions; you will use your email program me and simply email the fax to a specific address.

Why Use the Service?

1.        You do not have to pay for a fax machine.You may pay for your own fax server/modem, or just pay a third party to use theirs. 

2.        You can send faxes anywhere that you have an internet connection.

3.        It is safe and secure – in some ways, it is more secure than email. 

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