How Email To Fax Services Are Saving Companies Money

The fax is one of the oldest means of communication for modern day businesses, and it is on its way to oblivion; to join the ranks of things like microfiche and analogue signals. For now, though, they are still holding on. However, their form is changing somewhat, and today, it is possible to send faxes via the internet. Below, we are going to consider why it makes financial sense for businesses to adopt secure fax online, rather than sticking to the traditional fax machines and telephone lines.

What are the Advantages of Using Internet Faxing as a Business?

There are many advantages conferred by using internet fax, some of which are financial, some of which are more social. Here is a list of the most significant advantages, there are more:

·         It reduces the impact on the environment. There is no need to use paper when sending or receiving a fax by email. The person with the recipient/sender fax machine will still require paper, but those that use their email will not. It also helps to reduce the environmental impact of using ink. Toner ink is particularly damaging to the environment because a lot of it is carcinogenic, this can lead to widespread problems within nature. Clearly, the less we use the ink and the paper, the better it is for the environment.

·         Some companies will only accept fax, and so the advantage of using fax is that you are able to communicate with these companies much more easily. This is a double edge sword, and those companies should really be updating their systems. However, many have not done this because they: 

a.       Fear that other systems are less secure than fax

b.      Are too large and a new system is simply too expensive to implement

·         It is cheaper to send a fax by email than it is to send a fax using a traditional fax machines. This is because traditional faxes use the phone line, and this often meant having a separate, dedicated, fax line. Today, though, with secure fax online, we can use our email software, which in turn uses our broadband line. As most businesses already have a broadband line, there is no added expense. Furthermore, with broadband a business will pay for the package, and that is all the cost to send a fax (if they have a fax server, otherwise there are minimal costs in using a third party server). When faxes were sent via the phone line, businesses had to pay for each fax the same way that they would have to pay for each call. This could be very expensive, but now that we have the capacity to fax online, we no longer have the expense as we did in the past.

In conclusion, there are three main ways in which companies make savings when sending fax: they reduce their impact on the environment, they maintain their relationships with companies that only communicate with fax, and they save money.

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